2: Manuscript Preparation, Manuscript Editing, and Proofreading
- Overview and Process Outline
- 2.1Overview—authors, manuscript editors, and proofreaders
- 2.2Process outline—from approved manuscript to published work
- Manuscript Preparation Guidelines for Authors
- Basic Submission Requirements
- 2.3Elements to be furnished
- 2.4Submitting electronic manuscripts
- 2.5Later changes—version control
- 2.6Submitting paper-only manuscripts
- Formatting
- 2.7Publishers’ manuscript-preparation guidelines
- 2.8Line spacing
- 2.9Word spacing—one space or two?
- 2.10Justification and margins
- 2.11Spaces, tabs, and hard returns within paragraphs
- 2.12Hyphenation
- 2.13Dashes
- 2.14Italics, underline, and boldface
- 2.15Special characters
- 2.16Chapter and other titles
- 2.17Subheads
- 2.18Prose extracts
- 2.19Poetry extracts
- 2.20Footnotes and endnotes
- 2.21Glossaries and lists of abbreviations
- 2.22Bibliographies and reference lists
- Illustrations and Tables
- 2.23Separate files for illustrations, captions, and tables
- 2.24Prints of artwork versus scans
- 2.25Numbering illustrations
- 2.26Numbering tables
- 2.27Text references and callouts to tables and illustrations
- 2.28Table notes and source notes
- Cross-Checking
- Naming and Saving the Electronic Files
- 2.33Creating separate files
- 2.34Naming files
- 2.35Numbering manuscript pages
- 2.36Embedded comments and revision marks
- 2.37Backing up the final manuscript
- Preparing a Manuscript for a Multiauthor Book or Journal
- 2.38Volume editor’s manuscript preparation responsibilities
- 2.39Additional responsibilities of the volume editor
- Compiling a Manuscript from Previously Published Material
- Manuscript Editing
- Principles of Manuscript Editing
- 2.45Manuscript editing as opposed to developmental editing
- 2.46Mechanical editing
- 2.47Substantive editing
- 2.48Discretion in substantive editing
- 2.49Estimating editing time
- 2.50Stages of editing
- 2.51Choosing a dictionary and other reference works
- 2.52Keeping a style sheet
- 2.53Fact-checking
- Editing Specific Parts of a Manuscript
- 2.54Editing front matter
- 2.55Editing part titles and chapter or article titles
- 2.56Editing subheads
- 2.57Editing cross-references
- 2.58Editing quotations and previously published material
- 2.59Editing notes
- 2.60Editing note citations, bibliographies, and reference lists
- 2.61Flexibility in citation style
- 2.62Editing tables
- 2.63Checking illustrations and their placement and editing captions
- 2.64Editing indexes
- Communicating with Authors
- 2.65Establishing early contact with authors
- 2.66Writing author comments and queries
- 2.67Writing a cover letter to the author
- 2.68Sending the edited manuscript to the author
- 2.69Checking the author’s final changes
- Preparing a Final Manuscript for Production
- 2.70Ensuring correct markup
- 2.71Type specifications and hand markup
- 2.72Ensuring correct pagination
- 2.73Preparing running heads
- 2.74A production checklist
- The Mechanics of Electronic Editing
- 2.75Making backup copies
- 2.76Preparing to make a clean, unedited copy
- 2.77Cleaning up electronic files
- 2.78Generic markup for electronic manuscripts
- 2.79Software-generated styles
- 2.80Formal markup languages
- 2.81Tracking and showing changes (redlining)
- 2.82Document comparison software
- 2.83Inserting author queries on electronic manuscripts
- 2.84Retaining the version of record
- 2.85The author’s review of the edited manuscript
- 2.86Preparing a final electronic manuscript
- The Mechanics of Editing on Paper
- 2.87Keeping a clean copy of paper manuscripts
- 2.88Marking manuscripts on paper
- 2.89Marking author queries on paper manuscripts
- 2.90Three uses for circling
- 2.91Inserting, deleting, and substituting
- 2.92Adding, deleting, or transposing punctuation
- 2.93Marking dashes and hyphens
- 2.94Capitalizing, lowercasing, and marking for italics or boldface
- 2.95Marking paragraph indention, flush left or right, and vertical spacing
- 2.96Marking, or coding, elements on a paper manuscript
- Proofreading
- Introduction
- Stages of Proof
- 2.100Keeping a record of each proofreading stage
- 2.101First proofs and “galley” proofs
- 2.102Revised proofs
- 2.103Index proofs
- 2.104Prepress and press proofs
- 2.105Book cover and jacket proofs
- 2.106Journal cover proofs
- How to Proofread and What to Look For
- 2.107Proofreading against copy
- 2.108Proofreading for spelling errors
- 2.109Checking word breaks
- 2.110Checking typeface and font
- 2.111Checking and proofreading page numbers and running heads
- 2.112Checking and proofreading illustrations and tables
- 2.113Checking overall appearance
- 2.114Checking facing pages for text alignment
- 2.115Proofreading for sense
- How to Mark Proofs
- 2.116Proofreaders' marks
- 2.117Where to mark proofs
- 2.118Circling comments and instructions
- 2.119Communicating extensive changes
- 2.120Making marks legible
- 2.121Marking copy for deletion
- 2.122Adding or deleting space between letters or words
- 2.123Indicating changes to paragraphing or indention
- 2.124Indicating adjustments to position or alignment (justification)
- 2.125Marking items to be transposed
- 2.126Marking items to be spelled out
- 2.127Using “stet” to revert corrections or deletions
- 2.128Marking changes to capitalization and font
- 2.129Indicating changes to punctuation and accents
- Double-Checking and Assigning Responsibility for Errors
- 2.130Double-checking proofs
- 2.131Assigning responsibility for errors on proofs
- 2.132Author’s alterations (AAs) versus editor’s alterations (EAs)
- Proofing and Testing Electronic Publications